Lake Lillian, Minnesota

A Friendly Town





30.01 City Council meetings

30.02 Presiding officer

30.03 Minutes

30.04 Order of business

30.05 Voting

30.06 Ordinance, resolutions, motions, petitions and communications

30.07 Suspension or amendment of rules

30.08 Compensation of Mayor and Council Members

30.09 Compensation of officers and employees

30.10 Quorum for conducting business

30.11 Fees and charges

30.12 Elections


(A) Regular meetings. Regular meetings of the City Council shall be held at least once each

month, at a date, time and place as established by the City Council. Any regular meeting falling

upon a holiday shall be held on the next following business day at the same time and place. All

meetings, including special and adjourned meetings, shall be held in the city hall unless the City

Council decides otherwise at a prior meeting, or meeting in the city hall is impossible.

(B) Special meetings. The Mayor or any two members of the City Council may call a special

meeting of the City Council upon at least 24 hours notice to each member of the City Council. This

notice shall be given personally to each member or shall be left at the member*s usual place of

residence with some responsible person. Pursuant to M.S. §471.705, as it may be amended from

time to time, written notice of any special meeting shall be posted giving the date, time, place and

purpose of the meeting at least three days before the meeting. Written notice shall be mailed at

least three days before the meeting to anyone who has filed a written request for notice of special

meetings. In calculating the three days, if the last day falls on a Saturday, Sunday or legal holiday,

the next regular business day shall be counted as the third day.

(C) Emergency meetings. Notice of emergency meetings shall be given as required by M.S. §

471.705, Subd. 1 c(c), as it may be amended from time to time. An emergency meeting is a meeting

defined by M.S. §471.705, Subd. lc(c), as it may be amended from time to time.

(D) Initial meeting. At the first regular City Council meeting in January of each year, the City

Council shall:

(1)   Designate the depositories of city funds;


Lake Lillian Ordinance Code - Administration


(2) Designate the official newspaper;

(3) Choose one of the Council Members as Acting Mayor, who shall perform the duties of

the Mayor during the disability or absence of the Mayor from the city or, in case of a vacancy in

the office of Mayor, until a successor has been appointed and qualifies;

(4) Appoint officers and employees and members of departments, boards, commissions and

committees as may be necessary;

(5) Establish and appoint Council Members to those City Council committees as are

deemed appropriate for the efficient and orderly management of the city.

(E) Public meetings. All City Council meetings, including special, emergency and adjourned

meetings and meetings of City Council committees, shall be conducted in accordance with the

Minnesota Open Meeting Law, M.S. §47 1.705, as it may be amended from time to time.


(A) Who presides. The Mayor shall preside at all meetings of the City Council. In the absence

of the Mayor, the Acting Mayor shall preside. In the absence of both, the City Clerk shall call the

meeting to order and shall preside until the Council Members present at the meeting choose one of

their number to act temporarily as presiding officer.

(B) Procedure. The presiding officer shall preserve order, enforce any rules of procedure

adopted by the City Council, and determine without debate, subject to the final decision of the City

Council on appeal, all questions of procedure and order.

(C) Appeal procedure. Any member may appeal to the City Council a ruling of the presiding

officer. If the appeal is seconded, the member may speak once solely on the question involved and

the presiding officer may explain the ruling, but no other Council Member shall participate in the

discussion. The appeal shall be sustained if it is approved by a majority of the members present,

including the presiding officer.

§ 30.03 MINUTES.

(A) Generally. Minutes of each City Council meeting shall be kept by the City Clerk or, in the

City Clerk*s absence, by the Deputy City Clerk. In the absence of both, the presiding officer shall

appoint a secretary pro tem. Ordinances, resolutions and claims need not be recorded in full in the

minutes if they appear in other permanent records of the City Clerk and can be accurately

identified from the description given in the minutes.

(B) Approval. The minutes of each meeting shall be reduced to typewritten form, shall be

signed by the City Clerk, and copies thereof shall be delivered to each Council Member as soon as

practicable after the meeting. At the next regular City Council meeting following the delivery,

approval of the minutes shall be considered by the City Council. The minutes need not be read

aloud, but the presiding officer shall call for any additions or corrections. If there is no objection

Lake Lillian Ordinance Code - Administration


to a proposed addition or correction, it may be made without a vote of the City Council. If there is

an objection, the City Council shall vote upon the addition or correction. If there are no additions

or corrections, the minutes shall stand approved.


(A) Order established. Each meeting of the City Council shall convene at the time and place

appointed therefor. City Council business shall be conducted in the following order unless varied

by the presiding officer:

(1) Call to order.

(2) Roll call.

(3) Approval of minutes.

(4) Consent agenda.

(5) Public hearings.

(6) Petitions, requests, and communications.

(7) Ordinances and resolutions.

(8) Reports of officers, boards, and committees.

(9) Unfinished business.

(10) New business.

(11) Miscellaneous.

(12) Adjournment.

(B) Petitions and agenda. Petitions and other papers addressed to the City Council shall be

read by the City Clerk upon presentation of the same to the City Council. All persons desiring to

present new business before the City Council shall inform the City Clerk thereof at least 72 hours

before new business is to be heard. The City Clerk may prepare an agenda of the new business for

submission to the City Council on or before the time of the next regular meeting.

§ 30.05 VOTING.

The votes of the Council Members on any question may be taken in any manner which signifies

the intention of the individual members, and the votes of the Council Members on any action taken

shall be recorded in the minutes. The vote of each Council Member shall be recorded on each

appropriation of money, except for payments of judgments, claims and amounts fixed by statute. If

any Council Member is present but does not vote, the minutes, as to his or her name, shall be

marked “Present-Not Voting.”

Lake Lillian Ordinance Code - Administration




(A) Signing and publication proof. Every ordinance and resolution passed by the City Council

shall be signed by the Mayor, attested by the City Clerk, and filed by the City Clerk in the

ordinance or resolution book. Proof of publication of every ordinance shall be attached and filed

with the ordinance.

(B) Repeals and amendments. Every ordinance or resolution repealing a previous ordinance

or resolution or a section or subdivision thereof shall give the number, if any, and the title of the

ordinance or code number of the ordinance or resolution to be repealed in whole or in part. Each

ordinance or resolution amending an existing ordinance or resolution or part thereof shall set forth

in full each amended section or subdivision as it will read with the amendment.


These rules may be suspended only by a two-thirds vote of the members present and voting.


The compensation of the Mayor and the compensation of each Council Member shall be

established from time to time by City Council ordinance pursuant to M . S. §415. 11, as it may be

amended from time to time.


Officers and employees of the city shall be compensated at a rate as established from time to

time by City Council ordinance.


(A) A quorum shall consist of a majority of the entire City Council, including the Mayor. A

quorum shall be necessary to transact the business of the City Council.

(B) If no quorum is present, the City Council shall not thereby stand adjourned, but the

members present shall adjourn or recess the City Council by a majority vote.


The City Council may enact an ordinance establishing those fees and charges that are

authorized by this code. Until that ordinance becomes effective, all fees and charges established by

ordinance or resolution prior to the adoption of this code shall remain in effect. All fees and

charges established by the ordinance establishing fees and charges may be amended from time to

time by amendment of that ordinance.

Lake Lillian Ordinance Code - Administration


§ 30.12 ELECTIONS (Prior Ordinance 2.301 in the 1983 Code)

(A) Pursuant to Minnesota Statutes, Section 205.07 and 412.02, the regular city election shall

be held on the first Tuesday after the first Monday in November of each odd-numbered year.

(B) The following officers shall be elected for the terms and in the years shown:

Officer Number of Years in Term Year Elected

(1) Mayor 2 Every 2 years

(2) Four Council Members 4 2 each election

(C) All terms of office being on the first business day of January following the officer’s

election. All officers chosen and qualified as such shall hold office until their successors qualify.

Vacancies in office shall be filed for the remainder of the term by appointment of the Council.



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